Special Event Permit

Who needs a Special Event Permit?

  1. You are planning an event in a city-owned park or city-owned facility that will be open to the public, and
  2. You estimate that the attendance at your event will be more than 250 people, or you plan to have vendors at your event, or you will need to close a road.
  3. Any public event that requires a road closure of any kind will need a Special Event Permit from the Clerk's Office, and a Right of Way Permit from the Engineering Department.

Special Event Checklist

Please plan your event well in advance (at least 60 days before the event date) to avoid last minute issues in approval of your event. Download the Special Events Permit Checklist for a summary of the steps needed and the timeline requirements.

Special Events Permit Checklist(PDF, 204KB)

Applications

Please complete and turn in the appropriate application below after the checklist items are complete, and at least 30 days before your event. If you have just decided to hold an event, and you are less than 30 days from your event date, contact the City Clerk's office before you submit your application.

Parade or Fun Run

Fillable Form

  1. Download the form to your computer or mobile device. The download button is in the upper right corner when you are viewing the form. You must download the form before filling it out so we do not get a blank form.
  2. Open the file you downloaded -- it will now be fillable on your device.
  3. Fill out the form, save it to your device, then email to: cityclerk@cityofcaldwell.org.

Fillable Form: Special Event - Parade or Fun Run Event(PDF, 732KB)

Print Form

  1. Open the form.
  2. Use the print icon in the upper portion of the window to print the form.
  3. Fill the form out by hand, and scan/email it to cityclerk@cityofcaldwell.org, or bring it to 205 S. 6th Ave (City Hall), and turn it in to the City Clerk's Office.

Print Form: Special Event - Parade or Fun Run Event(PDF, 711KB)

City Park or City Facility

Fillable Form

  1. Download the form to your computer or mobile device. The download button is in the upper right corner when you are viewing the form. You must download the form before filling it out so we do not get a blank form.
  2. Open the file you downloaded -- it will now be fillable on your device.
  3. Fill out the form, save it to your device, then email to: cityclerk@cityofcaldwell.org.

Fillable Form: Special Event - City Park or Facility(PDF, 914KB)

If your event is in Memorial Park, you will need the following 2 documents as well:

Print Form

  1. Open the form.
  2. Use the print icon in the upper portion of the window to print the form.
  3. Fill the form out by hand, and scan/email it to cityclerk@cityofcaldwell.org, or bring it to 205 S. 6th Ave (City Hall), and turn it in to the City Clerk's Office.

Print Form: Special Event - City Park or Facility(PDF, 902KB)

If your event is in Memorial Park, you will need the following 2 documents as well:

Digital Form

  1. Download the application
  2. Fill out the application
  3. Click "Submit" and will automatically compose an email to cityclerk@cityofcaldwell.org
  4. Add any required attachments to the submission email

Digital Form: Special Events - City Park or Facility(PDF, 961KB)

If your event is in Memorial Park, you will need the following 2 documents as well:

City Clerk

Phone

208-455-4656

 

Email

cityclerk@cityofcaldwell.org

 

Location

Caldwell City Hall
205 S 6th Ave
Caldwell, ID 83605

 

Hours

Monday - Friday 8:00 AM - 5:00 PM

 

Mailing Address

P.O. Box 1179 Caldwell, ID 83606

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